Your time will be dynamically split between internal operations (~70%) and forward-facing client/brand management (~30%):

• Office & Team Administration: Own the studio's daily rhythm. You will manage the physical environment, run internal meeting agendas, capture action items, track team deliverables, and handle the general inbox.

• Right-Hand Support: Partner daily with the Principal Designer to anticipate operational needs, protect timelines, and manage the master project calendar.

• Financial & KPI Tracking: Keep our business healthy. You’ll manage monthly invoicing, payroll, A/P and A/R, expense tracking, and monthly transaction reconciliations alongside our part-time, off-site Bookkeeper.

• Client & Vendor Experience: Oversee the new client onboarding flow (welcome communications, portals, and questionnaires) and send regular updates. Serve as the professional first point of contact for inquiries, vendors, and trades.

• Brand & Culture Support: Support our marketing team by coordinating photo shoot logistics, collecting client testimonials, and organizing internal team events and community volunteer initiatives.

The Experience: You bring 5+ years of experience as an office administrator, with at least 2+ years specifically in an Office Manager role

The Mindset: You are highly supportive and pragmatic—not looking to do creative design work yourself, but energized by building the frameworks that allow a creative business to succeed.

The Toolkit: You have a solid understanding of foundational business and financial principles. You are highly proficient in Microsoft Office, Google Workspace, and financial tracking/project management software.

The Logistics: You possess a valid driver’s license and are willing to travel locally up to ~15% of the time for errands or vendor drop-offs. You can handle the physical demands of a busy studio (including occasional lifting up to 30 lbs of samples/decor).

Discretion: You have a proven track record of handling highly confidential proprietary company, employee, and financial information.

We operate a fun, open-floorplan studio where collaboration and creativity flow freely (with music playing to keep the energy high!).

We are a supportive team that values communication, creative problem-solving, and celebrating each other’s successes.

We offer a competitive salary based on experience, with benefits that include medical, dental, and vision coverage.

Join us in this role that offers plenty of opportunities for professional growth and development.